Documentation Specialist
Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.
As a Documentation Specialist, you will be responsible for preparing, distributing and storing customer and supplier documents accurately on time for projects as per the company’s/ project’s procedure and ensuring effective version control and status tracking Reporting to Engineering Manager, ensuring that documentation is maintained in compliance with the company's/project’s procedures, including format, receipt, registration, number, filing, recovery and the issue of documents. This position is based in Singapore.
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Your responsibilities
- Managing documentation to ensure proper version control in the document management system
- Assisting in the preparation of the project document list, periodically update and issue the document list
- Setting up the documentation management system and document control process in conjunction with the project team
- Ensuring that review, numbering, distribution, filing and registration are in compliance with procedures
- Communicating deadlines to the project team for document delivery. Organizing final documents and maintain them in the internal or external archive. Monitoring and reporting actual versus planned time for document management work packages
- Supporting colleagues with advice and guidance on documentation control issues. Providing coaching and guidance to less experienced colleagues
- Contributing to process enhancements related to document management and apply the document management system efficiently
- Monitoring the progress of project documentation, update the receipt and document distribution information register
Your background
- Bachelor or Diploma Degree in relevant field
- Minimum 5+ years of relevant experience
- Expert knowledge in MS package particularly excel and word
- Strong attention to details
- Good communication skills
- Team player and good collaborations skills
Benefits
- Life insurance
- Flexible work practices
- Accident insurance
- Paid Parental leave (gender neutral)
- Sick pay
More about us
ABB Energy Industries is enabling safe, smart and sustainable projects and operations for businesses across the oil, gas, chemicals, life sciences, power generation and water sectors. Driving integrated solutions that automate, digitalize and electrify industry we connect our people and technology to help our customers adapt and succeed. With over 50 years domain expertise, we continue to innovate and reshape traditional approaches across the energy sector with our technologies designed to improve operational efficiency, reduce risk, reduce energy consumption and waste. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated Work model: hybrid #LI-hybrid
